Executive Administrative Assistant

Job Description

EXECUTIVE ADMINISTRATIVE ASSISTANTJob DescriptionWhy will you enjoy this new opportunity VMwares Platform Services organization is a team focused on delivering the tools, services, and processes our engineering teams need to deliver the VMware products to our customers. We are a global organization and are deeply passionate about transformation, automation, and innovation.When youre working for a company that shares your values, its easier to enjoy what you do. At VMware we unite under a core set of EPIC2 Values: Execution, Passion, Integrity, Customer, and Community. Our guiding principle is innovate in everything . Each day you will be challenged to bring curiosity, diversity, and an eagerness to collaborate toward bold ideas across all aspects of our business. We do it with a spirit of inclusion and trust acting as One VMware to help our customers win.Success in the Role: What are the performance outcomes over the first 6-12 months you will work toward completing Provide force multiplication for senior VPS executives in our India office:Within 30 days of employment, become familiar with VMware tools, processes, and procedures required to schedule travel, manage expenses, book meetings, and more.Within 60 days, get to know the key members of the team, high priority initiatives, and become comfortable with the operating cadence of the organization.Within 90 days of employment, move into proactive management of calendar and scheduling.Over the remainder of the year, become an essential force multiplier for the supported executives and the VPS team as a whole.The Work: What type of work will you be doing What assignments, requirements, or skills will you be performing on a regular basis We are seeking an Executive Assistant with passion, high integrity, great communication skills, and problem-solving ability to support and coordinate projects for our India locations within VMwares Platform Services Organization. The Executive Assistant is responsible for overall coordination, communication, effectiveness, and efficiency of the executives calendars.Responsibilities of the Executive Assistant include, but are not limited to, the following:Heavy calendaring and email management including assessing priority for executives via MS Outlook, Zoom, and MS TeamsCoordinate and plan meetings, conference calls, and special events, including arrangement of logistics, meeting space, communications, and cateringArrange and confirm local, domestic, and international travel for the executivesFacilitate clear communication and maintain credibility, trust and support between the assigned executives and internal staff, and with external clients and partnersCreate, edit, and proofread business communications and documents utilizing MS Word, Excel, and PowerPointPrepare/track expense reportsCreate/track purchasing requests as requiredSpecial projects on an as-needed basisSupport general organization activities such as organization chart updatesWhat is the leadership like for this role What is the structure and culture of the team like The Hiring Manager for this role the Senior Director R&D Operations for VMwares Platform Services Organization. They are responsible for a broad and diverse team managing operations for VPS and for providing services to the larger engineering organization. This role will support leaders in our India offices and the hiring manager is located in Palo Alto, CA, USA. The team is based globally, but we are very remote friendly.Where is this role located Flexible: The role is considered flexible and will be a mix of working from a local VMware office and remote depending on your preferences and the arrangements determined with your future manager. You will be expected to live within a reasonable non-daily commute of the office.VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. VMware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.,

Keyskills :
ms outlookcalendar managementemail managementzoomarrangement of logistics