Project Contracts Manager

Job Description

The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Manager and core project team. He/she provides guidance and leadership to develop, implement, and drive contract/claim management and risk mitigation strategies in accordance with Alstom s business objectives; including extensions of time (EoTs), variations orders, contract amendments. He/she ensures proper record keeping and file preparation in support of robust claim files. ORGANISATION Organisation structure (job belongs to.) Headquarter or Region / Legal (Contract Management) Reports directly to: Senior Contract Manager or Region Head of Contract Management. May functionally report to Project Manager Other reporting to: Dotted line reporting Position title if any Direct reports: Project Contract Administrator Network & Links Position title of connected positions / functional report Internal
• Customer Director
• Project Team (Project Director, Project Manager and Project Team members such as Project planner, Project financial controller)
• Sourcing Legal Counsels and Contract Management Teams worldwide
• Legal & Compliance Department
• Product / Platform teams
• Contract Management Community
• Project Management Office (PMO Central function)
• Project Directors and Project Managers worldwide
• Sourcing and Procurement
• Tender teams
External
• Customers, Partners, and suppliers/subcontractors
MAIN RESPONSABILITIES Describe here main information such as accountabilities, authorities, performance measurements etc. Key accountabilities
• Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
• Prepares Contract Summary and ensure it is widely communicated and regularly updated.
• Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
• Ensures elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated.
• Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensures timely issuance of contractual notices to customers/partners.
• Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
• In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
• Monitors/manages correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
• Develops and produces any project specific processes and ways of working for contract/claim management.
• Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Monitors customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
• Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
• Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Provides training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
• Anticipates events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
• Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• Must be able to travel up to 20% to 30% of the time.
Performance measurements:
• Specific claim recovery target achievement;
• Defining and implementing best practices in contract/claim management
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Keyskills :
project managementcustomer relationsprocurementcontract management