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Project Document Controller

5.00 to 8.00 Years   Bangalore   25 Jul, 2022
Alstom Transport India Ltd
Job LocationBangalore
EducationNot Mentioned
SalaryNot Disclosed
IndustryTravel / Tourism
Functional AreaDocumentation / Shipping
EmploymentTypeFull-time

Job Description

    • Project/Program core team
    • EDMS Key User
    • Documentation management Process Correspondent
    • Product Line (PL) Process owner (if any)
    EXTERNAL
    • Project/Program Customer
    • Suppliers
    OVERALL PURPOSE OF THE ROLE:
    • Define and implement Documentation Management within the Project/Program organization.
    • Define and Monitor complete Project/ Program Documentation
    • Execute Documentation Life Cycle
    • Support the PrDM of the relevant project/ program
    RESPONSIBILITIES:
    • Key accountabilities:
    • Applies the rules defined in the Documentation Management Plan (DMP), Metadata
    • Controls documentation formal homogeneity: template, reference, version,
    • Controls contractual documentation according to customer requirements,
    • Assigns reference, when needed, to the documentation produced and controls the electronic files identification and customer identification (if relevant),
    • Checks the identification used by entities and partners,
    • Records in the EDMS all technical and management documentation from external entities,
    • Makes sure internal validation of Project/Program documents is done before submission to Customer,
    • Prepares and records documents submission to Customer/Partners,
    • Sends documentation according to internal and external distribution list,
    • Provides documentation reporting and indicators according to Documentation Manager s requests,
    • Deliver the Project/Program documentation on due time to Customer according to Documentation availability,
    • Follows Customer and stakeholder s documentation status,
    • Creates and updates the document contractual templates according to contractual requirements,
    • Creates and updates the document internal templates,
    • organises, in applying internal rules/instructions, Document translation, record management and physical archiving.
    • Suggests improvements of the activity (REX on documentation issues: process, organisation)
    • Adherence to process, measured by process inspections Performance measurements :
    • Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
    • Perform overview about milestones in general, Billing milestones, penalties
    • Qualifications & Skills: EDUCATION
    • Bachelor s degree
    BEHAVIORAL COMPETENCIES:
    • Fluent in English
    • Good knowledge of Microsoft Office suite
    • Structured Way of Working, Process Oriented
    TECHNICAL COMPETENCIES & EXPERIENCE
    • Document Control, Document Management, Data Control, EDMS (Electronic Document Management System) etc.
    EXPERIENCE / SKILL SET
    • Should have at least 5 to 8 years experience as a Project Document Controller Language Skills: Proficient in English language
    • IT Skills: MS office tools (Word, Excel, PowerPoint), EDMS
    ,

Keyskills :
inspectiondocumentationcontract managementdata controldocument controllow carbon

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