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Conference Content Executive

4.00 to 7.00 Years   Chennai   05 Apr, 2021
RELX Group
Job LocationChennai
EducationNot Mentioned
SalaryNot Disclosed
IndustryKPO / Analytics
Functional AreaContent Development
EmploymentTypeFull-time

Job Description

Job PurposeTo assist the Conference Project Lead in organizing conferences; to represent Elsevier onsite at the supported conferences; to be the main Elsevier liaison for the conference chair, committee and invited speakers for conference content; to manage content and production of conference abstracts books and program booksKey Result Areas Invited speaker / committee liaison

  • Be main point of contact for chair, session chairs, scientific committee and invited speakers for conference content
  • Manage timelines for chair, session chairs, scientific committee and invited speakers
Conference programme
  • Confirm proposed program structure and ensure it works within limitations of time, space, poster space, etc.
  • Confirm timing of breaks, lunches, start and end times, rooms
  • Mark-up the Oxford Abstracts database according to the programme
  • Put together the program document
Abstract management and programme production
  • Compile conference specific abstract instructions and update on Oxford Abstracts database
  • Liaise with chair to confirm abstract review procedure and compile review instructions accordingly
  • Pro-actively work with internal and external teams to ensure that deadlines are met, and that authors and team members have all information required
  • Contact reviewers prior to review, assign abstracts to reviewers, provide reviewers with log-in details and completion deadline
  • Compile abstract review data, send to chair and mark-up Oxford Abstracts database
  • Update Oxford Abstracts with dates, times and numbers and notify authors of their presentation times
  • Coordinate poster program details, update authors and supply guidelines
  • Update and maintain poster program in Oxford Abstracts
  • Track author registrations and match with accepted abstracts; update system with replacement speakers if needed
  • Chase authors to register by author registration deadline
  • Collate abstracts, invited speaker bios and abstracts
  • Compile all files per requirement for online/print version
  • Send final files to Project lead
  • Update online program with changes
  • Handle all email queries with 48 hrs TAT
  • Track conference app and ensure all changes are reflected
  • Handle awards/bursaries related organizing and communication per requirement
  • Prepare session chair packs and manage communication with them
  • Manage online final file upload for presenters as needed
Onsite/online conference support
  • Travel to about 8 international conferences annually
  • Represent Elsevier at conferences onsite/online, establish rapport with speakers and delegates, troubleshoot
  • Liaise with Conference Project Lead and Chair
  • Attend pre-conference briefing sessions
  • Assist Conference Project Lead onsite with set up, registration, delegates queries and all elements needed for successfully running a conference onsite
  • Set up poster numbers and manage rotations
  • Welcome speakers and Session Chairs, provide information for uploading talks
  • Check all speakers for each session have arrived, presentations have been uploaded
  • Liaise with Conference Project Lead and Chair if speakers are missing
  • Moderate sessions for online conferences
Reporting
  • Send out thank you notes to invited speakers and Scientific Committee Members
  • Report on status of conference to Project Lead, Publisher and Chair regularly and tailor each report to the receiver s needs
  • Create Management Information Reports including conference feedback for further conference development
Key Competencies:Displays High Integrity and HonestyDrives for ResultsTakes InitiativeTechnical / Professional ExpertiseSolves Problems and Analyzes IssuesCommunicates powerfully and prolificallyCollaboration and TeamworkFunctional Competencies Knowledge of conferences and related developmentsKnowledge and familiarity with Oxford Abstracts (optional)Knowledge and ability to work with MS suite: Excel, Word, PowerPointGeneral Knowledge and Technical Skills:Strong representation and relationship building skillsAbility to analyse, organise and present data for both internal and external stakeholdersStrong organisational, planning, scheduling skillsExcellent verbal and written English communication skillsProven ability to manage difficult individuals and situationsAccurate and eye for detailTactful, polite and confidentWilling to travel internationally frequentlyRequired Education and ExperienceMinimum University Bachelor s degreeRequired 4 years of relevant experience, preferably in conference organisation or customer service oriented/customer facing rolesCandidates Preferably who have studied or worked in a global location for 6 months to a yearPreference to candidates with a valid USA visa or any international travel experienceElsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact 1.877.734.1938 or accommodationsrelx.com .Please read our Candidate Privacy Policy,

Keyskills :
qualitycustomer relationsrelationship buildinginternational travelcustomer servicecontent managementsalescorporate liaisonrequirements

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