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Back Office Executive female

0.00 to 4.00 Years   Jaipur   28 Jul, 2022
Gt Solusn
Job LocationJaipur
EducationNot Mentioned
SalaryNot Disclosed
IndustryGems / Jewellery
Functional AreaOperations Management / Process AnalysisBack Office Operations
EmploymentTypeFull-time

Job Description

    Job DescriptionOnly female candidates from Jaipur Need To apply for the postLocation : JaipurExperience :0- 1+ yearsWOrk from Office OnlyRaja park JaipurQualification : Graduate / MBA PreferredVery fluent speaking capabilities in Hindi/ English.mail cv at hidden_emailcall at hidden_mobile after mailing cvImmediate joinees are Welcome, References are invitedJD
    • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
    • Organize and schedule meetings and appointments
    • Partner with HR to maintain office policies as necessary
    • Organize office operations and procedures
    • Coordinate with IT department on all office equipment
    • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
    • Manage contract and price negotiations with office vendors, service providers, and office lease
    • must be a team leader.
    • Responsible for creating PowerPoint slides and making presentations
    • Manage executives schedules, calendars, and appointments
    • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
    • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
    • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
    • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
    • Ensure that results are measured against standards, while making necessary changes along the way
    • Allocate tasks and assignments to subordinates and monitor their performance
    • Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
    • Perform review and analysis of special projects and keep the management properly informed
    • Determine current trends and provide a review to management to act on
    • Responsible for recruiting staff for the office and providing orientation and training to new employees
    • Ensure top performance of office staff by providing them adequate coaching and guidance
    • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
    • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
    • Participate actively in the planning and execution of company events
    • Responsible for developing standards and promoting activities that enhance operational procedures
    • Allocate available resources to enable successful task performance
    • Coordinate office staff activities to ensure maximum efficiency
    • Evaluate and manage staff performance
    • Recruit and select office staff
    • Organize orientation and training of new staff members
    • Coach, mentor, and discipline office staff
    • Design and implement filing systems
    • Ensure filing systems are maintained and current
    • Establish and monitor procedures for record-keeping
    • Ensure security, integrity, and confidentiality of data
    • Design and implement office policies and procedure

Keyskills :
administration managementteam leadershipoffice managementadministration workback office

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