Executive Administrative Assistant

Job Description

*About BNP Paribas Group: BNP Paribas is a top-ranking bank in Europe with an international profile. It operates in 71 countries and has almost 199 000 employees. The Group ranks highly in its three core areas of activity: Domestic Markets and International Financial Services (whose retail banking networks and financial services are grouped together under Retail Banking & Services) and Corporate & Institutional Banking, centred on corporate and institutional clients. The Group helps all of its clients (retail, associations, businesses, SMEs, large corporates and institutional) to implement their projects by providing them with services in financing, investment, savings and protection. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas enjoys leading positions in Europe, a strong presence in the Americas and has a solid and fast-growing network in the Asia/Pacific region.About BNP Paribas India Solutions: Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions. About Businessline/Function :
• Global Markets IT is the complete gamut of IT solutions that facilitate and enable the Global Markets business of BNP Paribas. Within Global Markets IT, Trade Processing is the domain, which comprises of the range of asset-specific applications that manage the lifetime and workflow of deals right from their capture through to their settlement and reporting.
Job Title: Tech Lead Date: 02/01/2022 Department: Global Markets ITLocation: MumbaiBusiness Line / Function: GMIT Reports to: (Direct) Grade: (if applicable) (Functional) Number of Direct Reports: 0 Directorship / Registration: NA Position Purpose
• Executive assistant for Head of department of Global Markets IT
Responsibilities Direct Responsibilities
• Act as the point of contact between the HOD and internal/external stakeholders
• Maintain diary, arrange meetings and appointments and provide reminder
• Make travel arrangements
• Book Conference & Meeting room based on directions form HOD
• Monitor department office supplies
• Monitor seating for Department
• Coordinate admin related activities during Senior Management Visit to ISPL
Contributing Responsibilities Act as the point of contact between the HOD and internal/external stakeholders Handle requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Book Conference & Meeting room based on directions form HOD Monitor department office supplies Monitor seating for Department Work with Business Management team to facilitate correct tracking of HC Monitor mandatory/Non Mandatory compliance and other L&D related training and send out timely reminders to associates Track monthly timesheet for department and escalate whenever necessary Monitor Organizational Units for Global Markets IT Coordinate with various team Admin, REFOG and Others Coordinate admin related activities during Senior Management Visit to ISPL Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality Good knowledge of MS Office Proficiency in English Exemplary planning and time management skills Produce reports, presentations and briefs as necessary Develop and carry out an efficient documentation and filing systemTechnical & Behavioral Competencies
• Advance Excel
• MS Powerpoint
• MS word
• MS Visio
Specific Qualifications (if required) , *Skills Referential Behavioural Skills: Attention to detail / rigor Ability to deliver / Results driven Ability to collaborate / Teamwork Communication skills - oral & written Transversal Skills: Analytical Ability Ability to develop and leverage networks Ability to develop others & improve their skills Choose an item. Choose an item. Education Level: Bachelor Degree or equivalent Experience Level At least 5 years Other/Specific Qualifications (if required)

Keyskills :
global deliverytrade processingcommunication skillsretail bankingtime managementfinancial servicesanalytical ability