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Front Office Executive

2.00 to 7.00 Years   Mumbai City   05 Apr, 2023
SEA AND BEYOND
Job LocationMumbai City
EducationNot Mentioned
SalaryRs 2.5 - 6 Lakh/Yr
IndustryShipping
Functional AreaFront Office / Receptionist
EmploymentTypeFull-time

Job Description

    Dear Candidates,Greetings!We would like to present an opportunity for the position ofFront Office Executive Cum Admin with our leading clients in Shipping Industry.Location : Powai / Andheri / BandraRoles & Responsibilities -
    • Attending all in/out telephone calls, manning the desk and passing on messages to resp. employees, postage & couriers (Keeping entry in register). Ensure confidentiality as directed.
    • Welcoming and guiding guests/visitors/ship crew in the office. Ensure no delays.
    • Handling ship crew mail packet delivery.
    • Managing decorum of the reception area, front desk and all the meeting rooms.
    • Managing EPABX system along with PA system Operation.
    • Managing Repairs and Maintenance of the premises with the help of onboard vendors.
    • Allocate work to housekeeping staff & monitoring housekeeping work, prepare timetable and periodic review with improvement plan.
    • Dealing with HK agencies authorities in case of any concern/requirement/dispute
    • Keeping track of AMC services such as pest control, Air conditioners, coffee machines etc.
    • Keeping stock of stationery/Pantry items and other office consumables
    • Should be familiar with purchasing of various products required for Admin department and managing office
    • Dealing with courier agencies and internal stakeholders and generating periodic MIS
    • Managing inventory of actuals vs budget expenses of the department
    • Inventory of monthly billing of the department
    • Follow up with the finance team for vendor payments and keeping record of the same
    • Should be familiar with organising of various employee engagement activities
    • Various arrangements for crew seminars, training etc.
    • Supporting Companys Annual events
    • Employee Birthday wishes, Quarterly newsletter dispatch, Employee ID card Issuance
    • Provide assistance to HR, accounts, crewing & other departments if & when required.
    If interested, request you to kindly share the below-mentioned details for our perusal -- Updated CV -- Current Salary -- Expected Salary -- Notice Period (How soon can you join )- Current Location -- Reason for job change -

Keyskills :
cafeteria managementaccountingadministrationfront officereceptionist activitiesfacility management

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