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Operations Executive

0.00 to 3.00 Years   Rajkot   24 Jul, 2021
Ncrypted Technologies
Job LocationRajkot
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Software
Functional AreaOperations Management / Process Analysis,Sales / BD
EmploymentTypeFull-time

Job Description

Main Job Duties and Responsibilities

  • Answer phones and transfer to the appropriate staff member
  • Take and distribute accurate messages
  • Greet public and clients and direct them to the correct staff member
  • Coordinate messenger and courier service
  • Receive, sort and distribute incoming mail
  • Monitor incoming emails and answer or forward as required
  • Prepare outgoing mail for distribution
  • Scan and copy documents
  • Maintain office filing and storage systems
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Retrieve information when requested
  • Update and maintain internal staff contact lists
  • Type documents, reports and correspondence
  • Organize travel arrangements for staff
  • Co-ordinate and organize appointments and meetings
  • Assist with event planning and implementation
  • Monitor and maintain office supplies
  • Ensure office equipment are properly maintained and serviced
  • Perform work related errands as requested such as going to the post office and bank
  • Follow other necessary instructions /working on necessary tasks allocated by HR & Admin team as and when required.
Education and Experience
  • Any graduate
  • A person with similar experience, be it entry level position, preferred
  • Competent computer skills including MS Office
  • Internet skills including use of e-mails, group messaging and data collection
  • Numeracy and literacy skills
Key Skills and Competencies
  • Organization and planning skills
  • Work management and prioritizing skills
  • Verbal and written communication skills
  • Problem solving ability
  • Attention to detail
  • Accuracy
  • Flexibility
  • Reliability
  • Teamwork
,

Keyskills :
ms officeentry levelmailing listsevent planningcomputer skillsdata collectionproblem solvingwork managementplanning skillsstorage systemsoffice equipmentsupport serviceshr administrationtravel arrangementscommunication skillswritten communi

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