Administrative assistants

Job Description

Administrative assistants play an important role in organizing, managing, and keeping an office running. Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages. Administrative assistants also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.Depending on the business, administrative and executive assistants may also be in charge of purchasing, managing supplies, and working with vendors. At the end of the day, administrative and office professionals are the backbone and lifeblood of many businesses. Without them, offices wouldnt run as smoothly or efficiently.Here is a sample job description for administrative assistants:Duties/ResponsibilitiesReview and maintain written and computer files, plus conduct data entryAssist in the coordination of administrative functions, including budget, personnel, meetings, and clerical dutiesResearch and collect informationAssist with all budget activities, including accountingHelp implement new programs, procedures, methods, and systemsConduct fiscal reviews, surveys, and collect information on administrative mattersResponsible for preparation of confidential documents and reportsMaintain meeting minutesCoordinate and schedule meetings and conferencesCoordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposalMaintain complete stock of all office supplies and accuracy of inventoryConnect with building vendors to carry out fixes and improvements

Keyskills :
administrationauditinggenerally accepted accounting principles